NEW FELLOWSHIP CIO/ARBURY COMMUNITY CHURCH PRIVACY NOTICE
The types of data we use
We may hold and use appropriately various types of personal data, including the following:
· Details of your name, address and contact details, including telephone numbers and email addresses, which you have supplied to us;
· Information about financial gifts you make to the Church, so we can plan our finances and make best use of your donations;
· Details about your faith and spiritual journey, which you may have shared with your house group leader or member of the leadership team; and
· Details about your health, wellbeing and other pastoral needs, for example in WhatsApp messages from you to your house group, asking for support and prayer.
What we will use your data for
We will use the data we hold about you for various purposes including:
· maintaining a contact list to enable us to keep in touch with each other;
· keeping you informed about what is going on at the Church and about other activities outside of the Church that may be of interest;
· maintaining our own accounts and records (including the processing of gift aid applications) and planning our giving;
· organising our activities;
· sharing information amongst us to help us to support one another pastorally and in other ways; and
· ensuring we comply with our legal obligations.
The basis for the processing
We rely on the following lawful reasons for processing your data:
· that it is necessary for our legitimate interest in achieving the various purposes set out above;
· in certain circumstances, that it is necessary for us in order to comply with a legal requirement;
· for certain types of sensitive personal data (including information provided in relation to your faith, spiritual journey or in relation to other pastoral matters), that processing is carried out in the course of our legitimate activities as a not-for-profit body with a religious aim. We recognise that this type of data is very private, so we have extra safeguards in place in respect of it. This type of processing is allowed on condition that the processing relates solely to those who have regular contact with the Church in connection with its purposes and that the personal data are not disclosed outside the Church without your consent; and
· for certain types of data and/or processing, that we obtain your specific consent.
What we will not use your data for
We will not give your data to any person or organisation outside of the Church without your consent, except for safeguarding reasons or where we are required to do so by law.
How long do we keep your personal data for?
We are required to keep your data for no longer than is necessary for the purpose for which it was obtained. Different types of data may therefore be retained for different lengths of time.
Your rights and your personal data
Unless subject to an exemption, you have the following rights with respect to your personal data: -
· The right to request a copy of your personal data which we hold about you;
· The right to request that we correct any personal data if it is found to be inaccurate or out of date;
· The right to request your personal data be erased where it is no longer necessary for us to retain such data;
· The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
· The right to object to the processing of personal data; and
· The right to lodge a complaint with the Information Commissioner’s Office.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to Sophie Whitbread, our Chair of Trustees, who has responsibility for data protection matters within the Church, at firstname.lastname@example.org.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address is:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk